DocuLex Provides Content Access

By DE Editors

DocuLex (Winter Haven, FL) released Archive Studio WebSearch 4.1, with new features to the content management software that include SharePortal.

SharePortal allows the knowledge user to securely share content and collaborate with third party individuals or organizations without user logins. SharePortal can be used for sharing large or zipped files with outside vendors, customers, and business associates without the hassles associated with e-mail firewalls, ftp, and faxing. Automated Expirations were added to provide a self-management effort of eliminating temporary access to invitations, files, and folders made available by SharePortal permission and granted by WebSearch users.

Workflow enabling Auto Notification is now available for assignment to files and folders. Users or communities can be automatically notified if files or folders are added, deleted, checked-out, edited, etc. Workflow Inbox and folder routing is also enabled, allowing users to customize folder content to meet their business process requirements for routing documents and notifying users to perform their assigned activity.

Simplifying document management, the Records Retention addition to WebSearch provides an automated process of classifying a record to a particular records series. The automated Records Retention processes include management reports, shredding,  off-line archiving and legal hold capabilities.

WebSearch Browser-Based file indexing accommodates the business process of adding documents via MFP, FAX or electronically generated files.

For program information and demonstrations on DocuLex WebSearch 4.1, visit DocuLex.

Sources:  Press materials received from the company and additional information gleaned from the company’s website.